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Application Forms & Checklists  

All the Councils in the Waikato Building Consent Group use these documents, and they can be collected from your local Council. They are also available for you to download and use for FREE.  To open the PDF documents you will need Acrobat Reader, which is available for free from: the Adobe website.  

Contents of this page

Click on any picture or  heading to go to the section required

Building Forms 

See also Do I Need a Building Consent

A

Applicant's Checklists

See also Applying for a Building Consent

P

Processing Checklists

Click on the heading, or icon....to go to the new page.

I

Inspection Checklists

Click on the heading, or icon....to go to the new page.

Producer Statements & Memoranda 

Plans & Specifications

Mock Plans and notes about the level of detail required when submitting plans

Amusement Devices

Fairground rides and other amusement devices - registration and permits

 

Restricted Building Work requirements 

If you apply for a building consent or a major amendment to an existing building consent after 1 March 2012, the practitioners you use must be correctly licensed to carry out the work. Licensed Building Practitioners (LBPs) include:

  • Designers,

  • Carpenters,

  • Roofers,

  • External Plasterers,

  • Brick and Blocklayers and

  • Foundations specialists.

Professional Engineers, Architects, Plumbers and Gasfitters are treated as LBPs and can carry out some restricted Building work. More information ....

Owner and LBP Responsibilities:

  • Building Act, Section 45 (2)(3)(4)(b) - A Certificate of Design Work (CoW) must be supplied with building consent application.  This certificate is supplied by the designer. You can use either the prescribed form, or the MBIE form. NO other forms will be accepted.

  • Building Act, Section 87 - The Owner must notify the names of licensed building practitioners (LBPs) engaged in restricted building work with the building consent application.

  • Building Act, Section 88 - Each LBP who carries out or supervises restricted building work under a building consent must, on completion of the restricted building work -

(a) provide the owner and the Council with a Record of Work (ROW), in the prescribed form, stating what restricted building work the LBP carried out or supervised; and

(b) if applicable, give the owner and the Council a certificate, in the prescribed form, stating that any specified systems in the building to which the restricted building work relates are capable of performing to the performance standards set out in the building consent.

The DBH website outlines the new process here for carpenters.

Information brochure on Owner-Builder Exemptions (PDF 135kb)

Building Forms

APPLICATION FORMS

GUIDES

IMPORTANT NOTES

Building Consent 

Form 2      PDF  (363kb)    

Interactive PDF  (1mb)

Click icon
for GUIDE

 
  • Building Consent - i.e., all types of projects, major amendments & PIM
  • fill it in completely - read the GUIDE to filling it in
  • provide ALL information requested
  • If there is Restricted Building Work, a Certificate of Work is required
  • missing information will cause delays (as legally, an incomplete application can NOT be accepted for lodgement)
  • check your application before submitting to Council
  • please provide the relevant Applicant's Checklist(s) with your application

MAJOR Amendment =

BC Application form (above)

 

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for GUIDE
  • a MAJOR amendment to an existing building consent is treated as a NEW application by law (B. Act, S45,4 (b)
  • must have the owner's and designer's written agreement to the changes
  • see  FAQ's "Plans & Amendments" & DBH examples of minor and major amendments
  • please provide the relevant Applicant's Checklist(s) with your application

Certificate of Work (CoW)

Prescribed Form  / MBIE form

(interactive PDF's - FREE to download)

 

Click icon
for GUIDE

Applicant Checklist

link to checklists

 

Click icon
for GUIDE
  • specific to each building project i.e., dwelling checklist for residential projects
  • designers - check all information is provided
  • missing information causes delays (an incomplete application can NOT be accepted for lodgement)
  • check your application before submitting to Council

LBP Notification

PDF (190kb)    

 

Click icon
for GUIDE
  • applies to ALL Restricted Building Work projects
  • best case scenario is to supply all names and details at BC application
  • if not, trade LBP's details must be supplied BEFORE construction begins
  • NO inspections will be booked until ALL LBP's details are supplied
  • LBP licensing details are checked by the BCA (allow 1-2 days)
  • use this also if the trade LBP's for your project change during construction

Notice of Owner-Builder

link to MBIE

 

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for GUIDE
  • for Owner Builders carrying out Restricted Building Work on their own home
  • a Statutory Declaration must accompany this form
  • forms must be completed BEFORE construction begins
  • use when a homeowner starts using the Owner-Builder Exemption
  • use when a homeowner stops using the exemption

Record of Work (RoW)

link to MBIE (PDF / Word)

 

Click icon
for GUIDE
  • applies to ALL Restricted Building Work projects - see DBH website, Homeowners section
  • also called a Memorandum from a LBP (see LBP scheme)
  • ALL trade LBP's must supply the owner, and the Council, with their Record of Work
  • must be supplied to Council BEFORE, or at application for a CCC (B. Act, S88)

MINOR Amendment

PDF (245kb)

Interactive PDF (258kb) 

 

Click icon
for GUIDE
  • see the DBH examples of MINOR change(s), and Building (Minor Variations) 2009 legislation.
  • a handwritten and signed letter may suffice - outlining the change on the plans, and a written description of changes
  • best practise to check with your local Council if it is a MINOR change
  • get the designer's & owner's written agreement to the changes

CCC - Code Compliance Certificate

Form 6       PDF (257kb)  

Interactive PDF (268kb)

 

Click icon
for GUIDE
  • must apply for this as soon as practicable after completion of project
  • if Restricted Building Work (RBW), must supply all Records of Work (ROW) with the CCC application (B. Act, S92(2A))
  • ideally, completion of work takes place within 2 years of BC application, or an extension of time is required
  • tell Council if the ownership, or the legal description, of a property has changed since BC was granted
  • read section on "Final Inspection and Code Compliance Certificate" in flyer (left)

Certificate of Acceptance 

Form 8      PDF (248kb)

Interactive PDF (280kb) 

 

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for GUIDE
  • applies to circumstances where urgent building work is to be carried out (to protect lives, or prevent serious damage to property)
  • applies to circumstances where a previous owner has carried out building work without a BC
  • has similarities to a CCC re providing verification that specified building work complies with the Building Code
  • see DBH website for further information, and clarification

Compliance Schedule Amendment

Form 11    PDF (105kb)  

Interactive PDF (146kb)

 

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for GUIDE
  • occurs where an amendment to the specified systems (safety & health) within a building is made through:
    • a building consent application
    • building owners request
    • territorial authority (Council) decision
    • IQP, or LBP, suggestion
  • applicable under the B. Act, S102 & S102A

Certificate for Public Use

Form 15    PDF (114kb)   

Interactive PDF (165kb)

 

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for GUIDE
  • certifies that premises affected by building work are safe for members of the public
  • only applies where a BC consent has been granted, but CCC has not yet been issued
  • is likely to involve some form of inspection
  • an owner of a building is still expected to apply for CCC after building work completion

Extension of Time

PDF (158kb)   

 

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for GUIDE

Request for 2nd Hand

Building Inspection /

Report

PDF (122kb)  

 

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for GUIDE
  • you must apply for building consent BEFORE a building can be moved
  • a second hand building needs to be inspected BEFORE you apply for a BC
  • if considering buying a second hand building, and moving it, it must be inspected before being moved
  • see Demolition, Removal, Re-siting page

Vehicle Crossing

(HCC only)

 

Click icon
for GUIDE

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Important Notes: 

  • Please refer to Owner's and Designer's responsibilities.  Be clear about your expectations early in the design stage of your project and thus save yourself money, time and frustration. 

  • Before applying for a Building Consent, please check with the Planning Department of your local Council as to whether or not you will need to apply for a Resource Consent at the same time as applying for your Building Consent, and if you will need to pay Development Contributions.  Plan ahead, and be aware of the expenses that could be incurred.

  • Waipa District Council  Development Contribution Information Form
    Please complete this form for any non-residential development (i.e. commercial, industrial, retail developments).  It is very important that the Waipa District Council have this information at the front end of the process before you lodge an application for a Building Consent or a Land Use Consent, in case there are any issues.

  • Hamilton City Council require: 2 sets of plans and specifications and an extra floor plan.  A Pre-Application meeting prior to lodging the application is also required.  Please contact us and book an appointment.  This meeting is to discuss the information that will be required with your application, so it is important that someone who can understand the technical terminology is present.

  • Matamata-Piako District Council require: 2 sets of plans and specifications, and an extra floor and site plan.  Please  contact us to check whether a pre-application meeting is required.

 

Trade Waste

For information about trade waste requirements and application forms, see Water, Waste Water, Trade Waste & Stormwater page.

 

 

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Applicant's Checklists

Either print the form and fill it in with a pen 

OR

Fill in the form on screen and then print it .   To SAVE the the completed form for your project records, use the following instructions:

INSTRUCTIONS to Save...

  1. File, Save As, then go to step 3; OR
  2. File, Print, then select CutePDF Writer (or Adobe PDF) as the Printer; then Print, then go to step 3
  3. Name the file. Use the project street name or the client's name and the date,  e.g., Anywhere St 2012-11-02
  4. Select the folder in your computer to save the file to
  5. Select Save

These checklists are designed to help you and your designer know what information and documents need to be provided with your application.  Please make sure your designer gets a copy of the appropriate checklist(s).  If this information is not provided, your application will be rejected or put on hold.  We will not be able to lodge or process your application until this information is received.  

How to fill in the checklist

  1. Tick if you have supplied the requested item.  If the item is not relevant to the project tick the NA box (Not applicable).
  2. For PLANS and SPECIFICATIONS, please record the page number for each requested item.  Page numbers are ONLY required for information on the PLANS or in the SPECIFICATIONS. For example, plans p5 5, Specs pg 20
  3. For large plans or specifications: put the page number OR range of relevant pages e.g. pg 40 - 60.   
  4. For all other documents that are not part of the plans, or not included in the specifications, put NA in the page number box. 
  5. At the bottom of the checklist write the project's location (address) 
  6. Write your name clearly, then sign and date the document

Please note:  if you are applying for a Building Consent at Hamilton City Council or Matamata-Piako District Council, you will need to provide 3 copies of your floor plans with your application.

The Checklists

 Heater and Solar Systems  (PDF 269kb) 
Solid-fuel heaters, solar water heaters, solar panels.

Pools and Spa Pools  (PDF 277kb) 
Swimming pools, spa pools, pools capable of holding 400mm depth of water.

Minor Works and Farm Buildings  (PDF 412kb) 
Retaining walls, decks (>1.5 m high), ground work, verandah, level access shower, repiling, pergola, conservatories, garages/carports, implement sheds, sleep-outs.
Demolition or Removal  (PDF 342kb)

Re-sited / Relocatable Buildings  (PDF 476kb) House, office, garage.

Dwelling Projects  (PDF 474kb) 
New dwellings, dwelling alterations, additions, change of building use to habitable.

Plumbing and Drainage  (PDF 333kb)
Project Information Memorandum (PIM)  (PDF 287kb)

Cowsheds  / Dairy Sheds (PDF 469kb)

Commercial Building and Multi-Units  (PDF 499kb) 
Single and multistorey commercial, industrial, multi-unit residential or commercial alterations.  Details of the specified systems (safety systems) must be provided as well.  This must include the performance standards and the proposed inspection, maintenance and reporting procedures for the specified safety systems.  See the Compliance Schedule Details Form  LG_11 (PDF 260kb). If this is not provided, the application cannot be lodged for processing.

 

Note: Trade waste application should be made at this time. See information and application links for each council.  If not applied for at this time, it could result in costly rework to meet waste water requirements.

Managing your Quality Assurance

Use these checklists to help you and your staff manage the quality of your applications and project documentation.  Aim to provide complete, accurate and code compliant documentation  that requires no requests from Council for further information that could slow down the processing approval of your application.  Rework costs time and money for all involved.

 

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Producer Statements & Memoranda 

If you are providing Producer Statements or Memoranda during, or at the end of, construction, please check that the document provides adequate information and that the author is on the Waikato Building Consent Group register, or other appropriate register e.g., Registers of Designers and Tradespeople. 

It is the applicant's responsibility to ensure that they have employed people who are suitably qualified or licensed, and who are competent to do the work for which they are employed.

All Producer Statements or Memoranda will be checked against the Producer Statement / Memoranda Checklist (see next section).  If this information has not been provided, your Producer Statement / Memoranda will be rejected until you provide all the required information.

The following templates can be used if you are submitting Producer Statements or Memoranda.  These templates contain all the required information of a Producer Statement. The IPENZ templates are available from IPENZ website. These are interactive PDF's.      

Alternatively, below are some templates that you can personalise. If you are using a personal template, please ensure you check your template against the Producer Statement Checklist to ensure all the required information has been provided. 

  • Producer Statement Checklist (PDF 36kb)   Word 97- 2003 (51kb)
  • P S 1 Template  (PDF 141kb)   Word 97 - 2003  (47kb)
  • PS 2 Template  (PDF 143kb)    Word 97 - 2003  (48kb)
  • PS 3 or Memorandum Template  (PDF 138kb)   Word 97 - 2003  (47kb) 
    • PS3 is a Producer Statement given by the tradesperson to the designer stating that they have completed construction according to the designers plans.
    • A Memorandum of Completion and Compliance is usually given by someone who has installed a building product or system to the Council stating that the construction meets compliance requirements. For example, waterproofing under a shower.
    • Please note: the information required is the same as that of a PS3, therefore we have provided a template that can be used for either purpose.
  • PS 4 Template  (PDF 144kb)   Word 97 - 2003  (47kb)
    Producer Statements for Construction Monitoring (PS4). For some projects that involve Specific Design (rather than acceptable solutions) or for projects that are very complex, the Building Consent Authority (BCA) may have requested that the Engineer (or Architect) provide a Producer Statement for construction monitoring (PS4).   The BCA will use these statements in their decisions around compliance of the construction with the approved plans and specifications.

 

For Restricted Building Work you must use the form prescribed under the Building Act, or the MBIE form:

If you have provided a PS1 for the design work, you also need to provide a Certificate of Design Work (COW) -  see above.

If you have provided a PS4 for the supervision of Restricted Building Work, you also need to provide a Record of Work (ROW) - see above. 

Record of Work (ROW) - at the completion of the construction project a Record of Work (form) must be provided by all licensed building practitioners who carried out or supervised any work that is restricted building work.  For more information, go to Licensed Building Practitioner page.   

If you require assistance in selecting the correct application form or checklist, please contact the Building Unit of your local Council.

 

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Page last updated: 2013-05-08

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Otorohanga Matamata Piako Waikato Waipa Hamilton